Continued Care’s Service User Privacy Policy

As part of the services we offer, we are required to process personal data about our Service Users and, in some instances, the friends or relatives of our Service Users.  ‘Processing’ can mean collecting, recording, organising, storing, sharing or destroying data.

We are committed to being transparent about why we need your personal data and what we do with it.  This information is set out in this privacy notice.  It also explains your rights when it comes to your data.

If you have any concerns or questions, please contact Samantha Harrison either by email at samantha.harrison@continued-care.co.uk or in writing to Continued Care, 4 Grove Park Court, HARROGATE, HG1 4DP.

  1. What data do we have?

 So that we can provide a safe and professional service, we need to keep certain records about you, these are password protected and limited access.  We may process the following types of data:

  • Your basic details and contact information, e.g. your name, address, date of birth and next of kin;
  • Your financial details, e.g. details of how you pay us for your care or your funding arrangements.

We also record the following data which is classified as ‘special category’:

  • Health and Social Care data about you, which might include both your physical and mental health data.
  • We may also record data about your religion.
  1. Why do we have this data?

 We need this data so that we can provide high-quality care and support.  By law, we need to have a lawful basis for processing your personal data.

We process your data because:

  • We have a legal obligation to do so – generally under the Health and Social Care Act 2012 or Mental Capacity Act 2005.

We process your special category data because:

  • It is necessary due to social security and social protection law (generally this would be in safeguarding instances);
  • It is necessary for us to provide and manage social care services;
  • We are required to provide data to our regulator, the Care Quality Commission (CQC) as part of our public interest obligations.
  1. Where do we process your data?

 So that we can provide you with high quality care and support we need specific data.  This is collected from or shared with:

  • You or your legal representative(s)
  • Third parties

We do this face to face, via the phone or via email.

Third parties are organisation we might lawfully share your data with.  These include:

  • Other parts of the health and care system such as local hospitals, the GP, the pharmacy, social workers, clinical commissioning groups, and other health and care professionals, such as Ambulance or Fire Service.
  • The Local Authority;
  • Your family or friends – with your permission;
  • Organisations we have a legal obligation to share information with e.g. for safeguarding, CQC, Health and Safety Executive.
  • The police or other law enforcement agencies, if we have to by law or court order.

Your rights

The data that we keep about you is your data and we ensure that we keep it confidential and that it is used appropriately.  You have the following rights when it comes to your data.

  1. You have the right to request a copy of all of the data we keep about you. Generally, we will not charge for this service;
  2. You have the right to ask us to correct any data we have which you believe to be inaccurate or incomplete. You can also request that we restrict all processing of your data while we consider your rectification request;
  3. You have the right to ask that we erase any of your personal data which is no longer necessary for the purpose we originally collected it for. We retain our data in line with the Information Governance Alliance’s guidelines (https://digital.nhs.uk/data-and-information/looking-after-information/data-security-and-information-governance/codes-of-practice-for-handling-information-in-health-and-care/records-management-code-of-practice-for-health-and-social-care-2016)
  4. You can ask for your data to be erased if we have asked for your consent to process your data. You can withdraw consent at any time – please contact us to do so.
  5. If we are processing your data as part of our legitimate interests as an organisation or in order to complete a task in the public interest, you have the right to object to that processing.
  6. 6 years from the date of leaving our organisation, we will destroy any paper and electronic records that we hold about you.

You may need to provide adequate information for our staff to be able to identify you, e.g. a passport or driver’s licence.  This is to make sure that data is not shared with the wrong person inappropriately.  We will always respond to your request as soon as possible and at the latest within one month

 

  1. Continued Care’s Privacy PolicyAs part of the services we offer, we are required to process personal data about our Service Users and, in some instances, the friends or relatives of our Service Users.  ‘Processing’ can mean collecting, recording, organising, storing, sharing or destroying data.

    We are committed to being transparent about why we need your personal data and what we do with it.  This information is set out in this privacy notice.  It also explains your rights when it comes to your data.

    If you have any concerns or questions, please contact Samantha Harrison either by email at samantha.harrison@continued-care.co.uk or in writing to Continued Care, 4 Grove Park Court, HARROGATE, HG1 4DP.

     

    1. What data do we have?

     

    So that we can provide a safe and professional service, we need to keep certain records about you, these are password protected and limited access.  We may process the following types of data:

     

    • Your basic details and contact information, e.g. your name, address, date of birth and next of kin;
    • Your financial details, e.g. details of how you pay us for your care or your funding arrangements.

     

    We also record the following data which is classified as ‘special category’:

     

    • Health and Social Care data about you, which might include both your physical and mental health data.
    • We may also record data about your religion.

     

    1. Why do we have this data?

     

    We need this data so that we can provide high-quality care and support.  By law, we need to have a lawful basis for processing your personal data.

     

    We process your data because:

     

    • We have a legal obligation to do so – generally under the Health and Social Care Act 2012 or Mental Capacity Act 2005.

     

    We process your special category data because:

     

    • It is necessary due to social security and social protection law (generally this would be in safeguarding instances);
    • It is necessary for us to provide and manage social care services;
    • We are required to provide data to our regulator, the Care Quality Commission (CQC) as part of our public interest obligations.

     

    1. Where do we process your data?

     

    So that we can provide you with high quality care and support we need specific data.  This is collected from or shared with:

     

    • You or your legal representative(s)
    • Third parties

     

    We do this face to face, via the phone or via email.

     

    Third parties are organisation we might lawfully share your data with.  These include:

     

    • Other parts of the health and care system such as local hospitals, the GP, the pharmacy, social workers, clinical commissioning groups, and other health and care professionals, such as Ambulance or Fire Service.
    • The Local Authority;
    • Your family or friends – with your permission;
    • Organisations we have a legal obligation to share information with e.g. for safeguarding, CQC, Health and Safety Executive.
    • The police or other law enforcement agencies, if we have to by law or court order.

     

    Your rights

     

    The data that we keep about you is your data and we ensure that we keep it confidential and that it is used appropriately.  You have the following rights when it comes to your data.

     

    1. You have the right to request a copy of all of the data we keep about you. Generally, we will not charge for this service;
    2. You have the right to ask us to correct any data we have which you believe to be inaccurate or incomplete. You can also request that we restrict all processing of your data while we consider your rectification request;
    3. You have the right to ask that we erase any of your personal data which is no longer necessary for the purpose we originally collected it for. We retain our data in line with the Information Governance Alliance’s guidelines (https://digital.nhs.uk/data-and-information/looking-after-information/data-security-and-information-governance/codes-of-practice-for-handling-information-in-health-and-care/records-management-code-of-practice-for-health-and-social-care-2016)
    4. You can ask for your data to be erased if we have asked for your consent to process your data. You can withdraw consent at any time – please contact us to do so.
    5. If we are processing your data as part of our legitimate interests as an organisation or in order to complete a task in the public interest, you have the right to object to that processing.
    6. 6 years from the date of leaving our organisation, we will destroy any paper and electronic records that we hold about you.

     

    You may need to provide adequate information for our staff to be able to identify you, e.g. a passport or driver’s licence.  This is to make sure that data is not shared with the wrong person inappropriately.  We will always respond to your request as soon as possible and at the latest within one month

     

    Continued Care’s Privacy Notice

     

    Staff

     

    As part of the services we offer, we are required to process personal data about our staff. ‘Processing’ can mean collecting, recording, organising, storing, sharing or destroying data.

     

    We are committed to being transparent about why we need your personal data and what we do with it.  This information is set out in this privacy notice.  It also explains your rights when it comes to your data.

     

    You have any questions or concerns, please contact me either by email at samantha.harrison@continued-care.co.uk or in writing to Continued Care, 4 Grove Park Court, HARROGATE, HG1 4DP.

     

    1. What data do we have?

     

    So that we can provide a safe and professional service, we need to keep certain records about you.  We may record the following types of data:

     

    • Your basic details and contact information e.g. your name, address, date of birth, National Insurance Number and next of kin;
    • Your financial details e.g. details so that we can pay you, insurance, pension and tax details;
    • Your training records.

     

    We also record the following data which is classified as ‘special category’:

     

    • Health and social care data about you, which may include both your physical and mental health data – we will only collect this if it is necessary for us to know as your employer, e.g. fit notes or in order for you to claim statutory maternity/paternity pay;
    • We may also, with your permission, record data about your gender, ethnic origin and age group.

     

    As part of your application you will be required to undergo a Disclosure and Barring Services (DBS) check – (Criminal Record Check).  We do not keep this data once we have seen it.

     

    1. Why do we have this data?

     

    We require this data so that we can contact you, pay you and make sure you receive the training and support you need to perform your job.  By law, we need to have a lawful basis for processing your data.

     

    We process your data because:

     

    • We have a legal obligation under UK employment law;
    • We are required to do so in our performance of a public task;
    • We have a legitimate interest in processing your data – for example, we provide data about your training to Skills for Care’s National Minimum Data Set, this allows Skills for Care to produce reports about workforce planning.
    • We are required to provide data to our regulator, the Care Quality Commission (CQC), as part of our public interest obligations.

     

    We process your special category data because:

     

    • It is necessary for us to process request for sick pay or maternity/paternity pay.

     

    If we request your criminal records data, it is because we have a legal obligation to do this due to the type of work you do.  This is set out in the Data Protection Act 2018 and the Rehabilitation of Offenders Act 1974 (exceptions) Order 1975. We do not keep a record of your criminal records information (if any).

     

    We may also process your data with your consent.  If we need to ask for your permission, we will offer you a clear choice and ask that you confirm to us that you consent.  We will also explain clearly to you, what we need the data for and how you can withdraw your consent.

     

    1. Where do we process your data?

     

    As your employer, we need specific data.  This is collected from or shared with;

     

    1. You or your legal representative(s);
    2. Third parties.

     

    We do this face to face, via phone, email, our website, post or via application forms.

     

    Third parties are organisations we have a legal reason to share your data with.  These include:

     

    • Her Majesty’s Revenue and Customs (HMRC);
    • Our pension and healthcare schemes (People’s Pension and Benendon).
    • Our external payroll provider (1st Choice Payroll and Positive Accountants)
    • Organisations we have a legal obligation to share information with i.e. for safeguarding, the CQC, NYCC, Health & Safety Executive and Jelf Insurance).
    • The police or other law enforcement agencies if we have to by law or court order.
    • The DBS Service, including I.D.

     

    Next of Kin

     

    1. What data do we have?
    • Your basic details and contact information e.g. your name and address:

     

    1. Why do we have this data?

     

    By law, we need to have a lawful basis for processing your personal data.

     

    We process your data because we have a legitimate business interest in holding next of kin details in the event of an emergency.

     

    Your rights

     

    The data that we keep about you is your data and we ensure that we keep it confidential and that it is used appropriately.  You have the following rights when it comes to your data.

     

    1. You have the right to request a copy of all of the data we keep about you. Generally, we will not charge for this service;
    2. You have the right to ask us to correct any data we have which you believe to be inaccurate or incomplete. You can also request that we restrict all processing of your data while we consider your rectification request;
    3. You have the right to ask that we erase any of your personal data which is no longer necessary for the purpose we originally collected it for. We retain our data in line with the Information Governance Alliance’s guidelines (https://digital.nhs.uk/data-and-information/looking-after-information/data-security-and-information-governance/codes-of-practice-for-handling-information-in-health-and-care/records-management-code-of-practice-for-health-and-social-care-2016)
    4. You can ask for your data to be erased if we have asked for your consent to process your data. You can withdraw consent at any time – please contact us to do so.
    5. If we are processing your data as part of our legitimate interests as an organisation or in order to complete a task in the public interest, you have the right to object to that processing.
    6. 6 years from the date of leaving our organisation, we will destroy any paper and electronic records that we hold about you.

     

    You may need to provide adequate information for our staff to be able to identify you, e.g. a passport or driver’s licence.  This is to make sure that data is not shared with the wrong person inappropriately.  We will always respond to your request as soon as possible and at the latest within one month.